Tips on Automating Monthly Fees Collection at Schools with Easy Fee

Collecting fees from students in schools, coaching centers, or tuition classes is a challenging task. The number of students, their payment schedules, and the billing cycle together make manual collection morbidly tedious, inefficient, and quite prone to delays and errors. The answer? Automating the entire process using a sophisticated system like Easy Fee by BixApp.

Easy Fee is a web and mobile application designed to automate student fee collection by reducing manual interventions and increasing overall productivity in educational institutions. Through automatic billing, payment reminders, and collection of payments over the internet, Easy Fee has simplified revenue tracking and overdue payment collection for schools.

Reasons to Automate Fee Collection At Schools

1. Prevent Errors Due to Inefficiencies And Eliminate Delays

The traditional method of collecting fees uses a paper trail and cash, both of which need to be followed up with manual bookkeeping. Of course, all these methods are inefficient and invite errors to some level. Easy Fee automates invoicing and stores transactions logically, allowing full reconciliation of received payments, thus eliminating delay and discrepancies.

2. Improve the Efficiency of Payment Tracking and Reconciliation

Tracking payments manually goes without saying, is a very monotonous task. The tracking of fee payments is cumbersome for schools. With Easy Fee, all users are provided with an automated system that tracks all the transactions made, confirms payments, and gives an overview of the financial standing of the student accounts in a simple manner. 

3. Decrease The Volume Of Work Done Administratively

Fee collection is considered an administrative function with many steps such as the issuance of receipts, recall of pending payments and others. Easy Fee automates the reminders, receipts, and transaction tracking to such a degree that the workload is lessened to a much greater extent and allows personnel to shift their focus on academic work. 

4. Enhance Cash Flow With The Increased Availability Of Prompt Payments 

School fees that are paid late, impact the operations and planned activities of the school. Easy Fee sends automatic reminders and notifications to students and parents enabling timely fee payments as well as constant cash flow which tirelessly supports the smooth running of the school.

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Key Aspects of Easy Fee by BixApp

1. Automatic Payments and Billing Reminders 

Scheduled invoices are prepared and dispatched for students and parents via SMS and app notifications two weeks prior to the payment due date. This serves as a reminder and ensures that payments are made on time and help minimize delays or defaults.

2. Self Reconciled Online Students Fee Payments 

Payment of school fees can be made through several payment platforms, enabling parents and guardians to pay from anywhere. This feature also allows for automated allocation of payments to the student accounts.

3. Accentuation on both mobile and desktop device compatibility.  

Easy Fee is accessible for school administrators through a mobile or desktop device. Parents and students are able to monitor dues and make payments through the application.  

4. Complaint handling system.  

Discrepancy fee complaints from the parents or students utilize the application. This feature promotes communication between parents and the school, fostering transparency.  

5. Batch student management.  

Coaching institutes and schools are able to split students into different batches helping in the management of multiple fee and payment cycles.  

How Easy Fee Simplifies Fee Collection Processes.  

Step 1: Student Database Creation  

Enter the student’s detail, split students into relevant batches, and define a fee or capitation fee structure.  

Step 2: Automatic Invoice Generation Setup.  

Define monthly, quarterly, or annually, instruct the system to create and send them, and it will do so automatically.  

Step 3: Payment Collection in the Portal.  

Facilitate payment through UPI, net banking, debit/credit cards, and wallets. Payments are instant, and the system updates in real-time without any delays.  

Step 4: Automated notification issuance for reminder purposes.  

Payment at inappropriate times will be limited through timely SMS or email reminders sent to students and parents to notify them of due dates.

Step 5: Reporting on Payments Received

Maintain distinct records of payments collected or those pending to confirm the institution’s finances.

Other Benefits Of Easy Fee

Support In Additional Languages Available: There is support in English and Hindi.

Quick Search Filters For Students: Students can be filtered and searched based on their name, batch, and unpaid fee balance.

Marking Payments Received: Payments can easily be marked as received with a single click.

Changes To Fee Structure Subscription: Fee subscriptions are open to alterations and changes at any time.

Social Media Aid For Student Notification: Students can receive notifications via WhatsApp, SMS, and emails.

Wide Coverage Of Great Financial Report: Reports concerning the entire financial system of the institution can be generated.

Why Make The Administration Work Easier For Your School With Easy Fee?

Simple: Friendly to use for Admin, teacher, and parent interface navigation.

Transaction Safety: Payment safety with the use of end to end encryption for payments made.

Variety Of Institutions Covered: Schools, tuition centres, and big coaching institutes.

Affordable: It is much cheaper than the manual collection systems.

Client Care: Chat, call, email-support any day at any hour.

Begin With Easy Fee Now

Displace the traditional and tiresome collection process with Easy Fee – Bixapp’s Diagnostic fee collection application. Easy Fee takes a single step approach which assists your institution to work efficiently and make sure payments are done within the deadline.

Download & Install Easy Fee App today and easily manage your school’s fee collection!